OVERVIEW
This form establishes a clear process for informing clients when photographs or videos may be taken and obtaining permission for public, promotional, educational, or advertising use. It allows clients to make specific choices about how images of their pets, themselves, or family members may be used.
The form also addresses pet-name use, social-media tagging, identifiable minors, withdrawal of permission, and the possibility that online content may be copied by others. Staff are instructed to record choices prominently, check permission before posting, honor no-public-use and withdrawal requests, and keep internal documentation separate from marketing use.
WHAT YOU'LL LEARN:
- How to explain photo and video use to clients.
- How to document selectable media permissions.
- How to distinguish pet media permission from permission involving identifiable people.
- How to handle permission involving minors.
- How to document social-media tagging permission.
- How to provide a no-public-use option.
- How withdrawal of permission applies to future use.
- How to record client choices in the pet account.
- How to check permission before publishing or tagging.
- How to keep internal documentation separate from marketing use.
BUSINESS BENEFITS
A consistent media-permission process helps the business document exactly what a client has authorized before photographs or videos are used publicly. Recording choices prominently in the pet account supports clearer staff communication and helps employees check permission before posting or tagging. The form also provides a defined process for no-public-use requests and written withdrawal requests. Separating internal documentation from marketing use helps distinguish operational records from public promotional content. Clear documentation of duration, approved uses, names, tagging, and identifiable people creates a more consistent approach to handling client media preferences.
RECOMMENDED FOR
- Salon Owners
- Grooming Managers
- Groomers
- Client-Facing Staff
- Businesses Using Pet Photos or Videos
- Businesses Using Social Media for Promotion
- Training or Educational Grooming Businesses
IMPLEMENTATION NOTES
Explain the available choices before obtaining permission, and do not use preselected online boxes. Record each client's selections prominently in the pet account so staff can verify permission before posting or tagging. Check the applicable permission before using photographs or videos and promptly honor no-public-use or withdrawal requests. Permission withdrawal applies to future use, while reasonable efforts may be made regarding controllable online content. Keep internal coat-condition, service, incident, and safety documentation separate from marketing use, as required by the procedure.
