OVERVIEW
SOP 8.07 establishes a consistent system for maintaining one confidential personnel file for each employee from the date of hire through separation. It organizes employee information, hiring documentation, employment and payroll records, training, performance reviews, attendance, coaching, incident documentation, mobile employee records, and separation paperwork. The file should be kept current, secure, organized, and accessible only to authorized personnel.
SOP 8.08 focuses on the period immediately after a hiring decision and before the employee begins work. It provides a structured process for verifying the hiring decision, completing interview documentation, preparing the employment packet, collecting payroll and employment forms, preparing the first day, assigning training, scheduling performance reviews, and completing final manager approval. Together, the procedures separate initial onboarding tasks from ongoing personnel-file maintenance while keeping employee documentation organized.
WHAT YOU'LL LEARN:
- How to create and maintain a complete employee personnel file
- How to organize hiring, employment, payroll, training, and performance records
- How to verify required hiring and interview documentation
- How to complete employment offers, agreements, acknowledgments, and required forms
- How to prepare payroll and employment information before the first shift
- How to prepare schedules, workstations, equipment, orientation, and training assignments
- How to schedule 30-day, 60-day, and 90-day performance reviews
- How to maintain documentation for mobile grooming employees when applicable
- How to complete final manager approval before an employee begins work
- How to avoid missing signatures, incomplete paperwork, and delayed documentation
BUSINESS BENEFITS
These procedures support consistent and organized employee administration by establishing a clear process for collecting, reviewing, and maintaining employment documentation. Personnel files provide a documented history of hiring, training, performance, attendance, and employment changes, while the new-hire checklist helps ensure required paperwork and first-day preparations are completed before work begins. Using the same process for employees supports consistent documentation, clearer expectations, accurate records, and better organization throughout the employee's time with the business.
RECOMMENDED FOR
- Business Owners
- Grooming Salon Managers
- Office Administrators
- Human Resources Personnel
- Franchise Owners
- Managers responsible for hiring
- Businesses hiring groomers
- Businesses hiring bathers
- Businesses hiring grooming assistants
IMPLEMENTATION NOTES
Use SOP 8.08 immediately after a job offer is accepted and before the employee's first scheduled shift. Complete and review the required hiring, employment, payroll, and onboarding documentation, prepare the employee's first-day requirements, assign training, and obtain final manager approval. After onboarding is completed, maintain the employee's ongoing records through the personnel-file system in SOP 8.07. Use the listed interview, working interview, performance review, orientation, and employee documentation forms together with the appropriate related SOPs to maintain consistent records.
